Upon creating a document or an estimate and for every object charged on it you can determine VAT rates (see VAT rates examples below):

  • Standard 20%: Most goods and services
  • Reduced rate 5%: Some goods and services, e.g. children’s car seats and home energy
  • Zero rate 0%: Zero-rated goods and services, e.g. most food and children’s clothes

Apart from the fact that every user can alter those taxes, they can define new ones as well, by providing their rates.

From the main menu select: Settings -> Taxes -> Add 

There, you need to type the title for the tax, select the operand (-/+) and the percentage of the new tax, as shown in the picture below:

The operand field essentially suggests either a tax or a deduction.

Title: Standard

Operand: + (plus)

Percentage: 20

Type: Select VAT

After saving, the new tax will be available upon issuing a new document, or while editing a draft.

The VAT's percentage can have up to 6 decimals to enable users from countries that need as much.

Below the title field you will notice that there is a “Translations” field. In case you want to issue documents in a foreign language, you can edit the tax and save its translation.

VAT exemption

To create a document with VAT exemption, you simply do not select a tax for your products when creating it. Once the document has been saved, the system will display a "VAT Exempt" indication in the VAT column, provided that the “VAT” column is selected at the “Item” options table.

Archiving Taxes

For data integrity purposes, if a certain tax has already been used for at least one commercial document, Elorus will not allow editing its rate. Furthermore, you cannot delete taxes from the system; you can only archive them. A tax, if disabled, cannot be used in new documents but remains unchanged in already issued ones.

Suppose that, based on legislation, a VAT rate is decreased from 20% to 17%. The procedure you have to follow is:

Visit the taxes page and deactivate the 20% VAT rate. Next, create a new tax, which will also be a VAT and set its rate at 17%. Therefore, by the end of this process, your new documents will have a 17% VAT. This can help with avoiding errors, since the old tax is no longer active. 

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