---
title: "Bill Payment"
slug: "bill-payment"
updated: 2025-06-25T12:03:05Z
published: 2025-06-25T12:03:05Z
canonical: "help.elorus.com/bill-payment"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.elorus.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Bill Payment

A bill in Elorus represents an invoice or receipt you've received from a supplier. It can be used to record a pending expense or the purchase of items of your inventory.

When a bill is issued in Elorus, it is considered *Unpaid* by default. This status enables automated reminders to notify you of outstanding payments so you can take action.

Once payment has been made, you can update the bill status to *Paid* using one of the following methods.

### Mark as Paid/Partially paid

To mark a bill as *Paid/Partially paid* you need to associate it with one or more [payments sent](/int/docs/payments-sent) menu or by clicking **+Add payment** from the bill's overview page.

          
          

If the bill is still in *Draft* status, you must change it to *Issued* before adding a payment.

You can associate multiple payments (sent) with a single bill. This allows for partial payments or the use of advance payments toward the bill. If the total amount of associated payments is less than the bill’s total, the bill will be marked as *Partially paid*.

### Add payment(s) from Bill overview

At the bottom of an issued bill, click **Add payment**.

![Αdd payment to a bill](https://cdn.document360.io/9493d4a2-f3a8-4344-ad47-a4f5aeb61ce6/Images/Documentation/add-payments-to-a-bill%281%29.png)

You’ll see up to three options, depending on what’s available:

- Apply credit
- Use the excess amount
- New payment

![Options to pay a bill](https://cdn.document360.io/9493d4a2-f3a8-4344-ad47-a4f5aeb61ce6/Images/Documentation/use-the-excess-amount-to-pay-a-bill.png)

#### Apply credit

Appears when you have available supplier credits. You can apply credit either from the bill or directly from the credit note.

#### Use excess amount

If a supplier payment is already recorded under **Payments sent**, you can apply it to pay off the bill.

![Use the excess amount to pay a bill](https://cdn.document360.io/9493d4a2-f3a8-4344-ad47-a4f5aeb61ce6/Images/Documentation/excess-amount-details.png)

          
          

You can also use an excess amount to pay off multiple bills directly from the **... More > Payments sent** menu (see below).

#### New payment

This option creates a new **Payment sent** record, which is simultaneously linked to the bill. When you click *Pay-off*, the full amount of the bill will be used to create the payment.

![Add a new payment to pay a bill](https://cdn.document360.io/9493d4a2-f3a8-4344-ad47-a4f5aeb61ce6/Images/Documentation/add-a-new-payment-to-pay-a-bill.png)

### Add/associate payment(s) from "...More > Payments sent"

If you want to pay off multiple bills at once, use the most of the **Payments sent** section. You can find more information in the [related article](/docs/payments-sent).

In the example below, the available amount is enough to pay off two bills. Once the *Pay-off* button is clicked, the corresponding amount is going to be associated with the bill and mark it as *Paid*.

![Bill pay off](https://cdn.document360.io/9493d4a2-f3a8-4344-ad47-a4f5aeb61ce6/Images/Documentation/bill-pay-off.png)

To automatically settle bills by issue date (from oldest to newest), click *Auto pay-off* and confirm.

After you’re done, click **Save** to finalize the changes.

### Delete payments

If you plan to edit, delete or void a bill, you first need to make sure that there are no payments associated with it. You can achieve this by one of the following:

#### Delete payments sent permanently

To permanently remove a payment, go to **...More > Payments sent**, select the entry you want to delete, and click **Actions > Delete selected**.

![Delete selected payments](https://cdn.document360.io/9493d4a2-f3a8-4344-ad47-a4f5aeb61ce6/Images/Documentation/delete-selected-payments.png)

#### Unlink payments sent from the bill

If you'd like to keep the payment in the system for future use, simply unlink it from the bill.

On the bill’s view page, under **Related payments sent** section, click the *trash bin* icon.

When prompted, confirm by clicking *Yes, I'm sure*. The action is **irreversible.**

![Delete a payment from its view page](https://cdn.document360.io/9493d4a2-f3a8-4344-ad47-a4f5aeb61ce6/Images/Documentation/delete-a-payment-from-its-view-page.png)

          Important

          

If you intend to use a removed payment for a newly issued or reissued bill (e.g., after canceling the original), we recommend using the **Use excess amount** option. This ensures the payment is recorded only once in the system.

## Related

- [Add Bills](/add-bills.md)
- [Manage Bills](/manage-bills.md)
- [Expense categories](/expense-categories.md)