--- title: "Files" slug: "inbox-files" updated: 2026-07-07T15:18:37Z published: 2026-07-07T15:18:37Z canonical: "help.elorus.com/inbox-files" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.elorus.com/llms.txt > Use this file to discover all available pages before exploring further. # Inbox files In Elorus, you can effortlessly upload files from your computer, mobile, tablet, or email to your **Inbox files**. This enables you to gather and store your files initially and then, at a moment that suits you best - like the end of the month - you can conveniently convert them into expenses or [attach them to any entry](/int/docs/attachments) in Elorus. This feature aims to reduce the time required for collecting expense documents or other financial records, and to minimize the likelihood of missing out important entries. ## Navigation To navigate to the **Inbox files** page, while logged in to your organization click on the *hard drive* icon at the right of the top menu. ![Navigate to the Inbox files page](https://cdn.document360.io/9493d4a2-f3a8-4344-ad47-a4f5aeb61ce6/Images/Documentation/inbox-files-page-int.png) #### Storage Towards the top of the page, you may monitor your total disk usage in Elorus. The chart visually represents the distribution of storage between your Inbox files and all the uploaded attachments. ## Uploading Inbox files You can gather files in your Inbox using three distinct methods, depending on your specific needs and the tools at your disposal: ### Manually To upload a file, click on the **Upload** button located in the top-right corner of the page. This action will bring up a pop-up window, similar to the one depicted in the image below, where you can select and upload your desired file. Please note that the file size should not exceed 3MB, and it should be one of the following types: - Image - PDF Document - Text File - Excel Spreadsheet - Compressed File (e.g., zip, tar) ![Uploading inbox files manually](https://cdn.document360.io/9493d4a2-f3a8-4344-ad47-a4f5aeb61ce6/Images/Documentation/upload-inbox-files-manually-int.png) ### Via Email The second way to upload your files is via **Email**. Elorus automatically creates a unique **inbox email address** in the format `[unique-id]@inbox.elorus-files.com`, where `[unique-id]` represents a unique identifier specific to your organization. When you send emails with file attachments to this address, the attachments will be automatically uploaded to the **Inbox files** section of your organization in Elorus. ![Sending an attachment to the inbox email address - Example](https://cdn.document360.io/9493d4a2-f3a8-4344-ad47-a4f5aeb61ce6/Images/Documentation/sending-an-attachment-to-the-inbox-email-address-int%281%29.png) ![Invoice sent via email to Inbox files](https://cdn.document360.io/9493d4a2-f3a8-4344-ad47-a4f5aeb61ce6/Images/Documentation/invoice-sent-via-email-to-inbox-files-int.png) Tip Share your inbox email address with suppliers or designate it as the recipient for invoices from your subscriptions to online services. This will enable you to effortlessly gather expenses and supplier invoices directly in Elorus. Important notice Email attachments must not exceed **3 MB per file**. If an email contains multiple attachments, their **combined size must not exceed 30 MB**. Additionally, each email can include a maximum of **10 attachments**. ### Via Slack Install the [Elorus4Slack](/int/docs/slack-integration) application to not only get Elorus notifications in Slack, but to also upload files directly to Elorus. Just add the **Elorus4Slack** bot to any channel, and every time you share files in that particular channel, you will have the option to upload them to Elorus. To ensure the file upload functionality operates correctly in organizations that installed **Elorus4Slack** prior to December 6, 2023, a reinstallation is required. This process involves **uninstalling** the existing Elorus4Slack application and then **reinstalling** it via the **Settings > Application settings > Integrations** menu in Elorus. ## File display & Preview Once you have uploaded some files, they will appear in the corresponding table on the **Inbox files** page. You have the option to switch between **"List"** and **"Grid"** views. The "List" view offers detailed information about each file, while the "Grid" view displays medium-sized icons, making it easier to identify files at a glance. To toggle between these views, simply click on the relevant option located at the top-right corner of the table, as illustrated in the image below. ![List and Grind view button](https://cdn.document360.io/9493d4a2-f3a8-4344-ad47-a4f5aeb61ce6/Images/Documentation/list-and-grid-view-button-int.png) Click on a record to get a swift **preview** of the corresponding file. ## Manage Inbox files For each Inbox file displayed in the results table, the following options are available: - **Add** a new Expense, Bill or Supplier credit where the file will be registered as the **primary attachment**. - **Attach** the file to an existing record such as a Contact, a Project, an Invoice, etc. - **Download** file for offline use. - **Delete** the file permanently. Deleting a file is an **irreversible action** in the same way as the other records. Once you have deleted a file, there is no possibility to retrieve it. For the **primary attachment**, typically an invoice or receipt associated with a purchase or expense entry, it needs to be either an image or a PDF file. If the incoming file is a different type (like a zip file), it won't be possible to generate a new *Expense*, *Bill*, or *Supplier credit* from it. However, you can still attach it to any existing record as usual. ![Excel document in Files menu - Available actions](https://cdn.document360.io/9493d4a2-f3a8-4344-ad47-a4f5aeb61ce6/Images/Documentation/excel-document-in-files-menu-int.png) ### Bulk actions By selecting one or more files from the results table and using the **Actions** menu, you are able to perform the following actions: #### Attach selected to a record Use **Actions > Attach selected to a record** to attach all the selected files to a specific record. ![Actions-Attach selected to a record](https://cdn.document360.io/9493d4a2-f3a8-4344-ad47-a4f5aeb61ce6/Images/Documentation/attached-selected-to-a-record-int.png) In the pop-up window that appears, you first select the type of record you want to attach the files to (*Contact*, *Project*, etc.) and then locate and click on the record. #### Export selected to a zip file Select the files and then click **Actions > Save selected to a zip file**. Elorus will create a zip file containing the requested files. #### Delete selected In addition to deleting individual files you can delete multiple files. Select the files, click **Actions > Delete Selected**, and finally confirm the operation. ![Delete selected files- Confirmation dialogue](https://cdn.document360.io/9493d4a2-f3a8-4344-ad47-a4f5aeb61ce6/Images/Documentation/delete-selected-int.png)